Worksystems has some policies that apply systemwide to all of its Regional Program Standards and Contract Statement of Works.
Compliance and Procurement Manager | Kari Brenk | [email protected]
Equal Opportunity (EO) Is the Law and Social Security Number (SSN) Disclosure Forms
Worksystems Regional Program Standards contain requirements to provide a copy of, and verbally review, the EO and SSN Disclosure Forms with all applicants. The EO and SSN Disclosure Forms can be printed double-sided to distribute and review with applicants during the enrollment process. If enrollment is conducted virtually, these disclosures must be emailed to the applicant.
An ‘Equal Opportunity Is the Law’ Posted Notice must be posted in a publicly accessible location at each subrecipient provider location where applicants and participants access services.
Reasonable efforts must be made to ensure that the two Disclosure Forms and the Posted Notice are understood by all applicants, including youth, and those who are limited-English speaking individuals. These efforts must comply with the language requirements of 29 CFR 37.35 regarding the provision of services and information in languages other than English.
Download and use the following documents, as applicable: (in Policies folder)
NOFA Terms and Conditions
Background Check Requirements
Worksystems Contract Statement of Work and Regional Program Standards contains criminal background check requirements for direct service staff, volunteers and subcontractor staff that work with participants enrolled in a Worksystems-funded program.
Download and use the following procedures and forms, as applicable:
- Career Boost Criminal Background Check Procedures
- State of Oregon New Background Justification Form (in Policies folder)
- SNAP New Background Justification Form (in Policies folder)
- SNAP New Incident Report Form (in Policies folder)
Branding Requirements
Worksystems’ logo should appear wherever you use the funding statement. Logos and statements should appear on all promotional materials (both digital and physical) related to programs that Worksystems funds. Check your contract for details about program-specific funding statements.
Access the Document Library below for brand guidelines, examples, and logo files.
Monitoring
PY 25 Contractor Program Monitoring Overview
Participant Release
Worksystems requires participants to consent to us sharing this story or image. Participants must sign a release of information for photos, videos and success stories, and contractors must keep the signed participant release in the participant’s file.
- Participant Release Photo Video Quote Success Story (in Policies folder)
Record Retention
Worksystems requires contractors to maintain participant records for set periods of time.
Work Authorization
This is new as of October 2025.
- Work Authorization Guidance for WIOA Programs (10.08.2025)
- Examples of Permanent and Temporary Work Authorization Documents
- Work Authorization Training Recording (9.30.2025)
- I-Trac Security FAQ (10.08.2025)
- Work Authorization Customer Messaging (10.29.2025)
- The English version is in Word for you to be able to make any edits you want but please don’t make any edits to the header or footer.
Have questions? Email Kari Brenk, CCing Ernesta Ingeleviciute and Lindsey Davis
Kari Brenk | [email protected]
Ernesta Ingeleviciute | [email protected]
Lindsey Davis | [email protected]